Slope Blog

How Teams Structure Their Work in Slope

[fa icon="calendar"] 8/2/18 10:37 AM / by Hassaan Bey

Slope's organizational structure is so flexible to match whatever way your business organizes its creative work. That being said, any software tool can be daunting when it’s new and empty. So we talked to some of our most successful customers (making sure to represent a variety of different industry verticals) to find out how they structure their organization. From our findings, we saw 7 different ways companies were organizing their work in Slope.

Slope’s organizational structure lets you organize your work into Collections, which are further broken down into Projects that consist of Tasks. For each of the 7 examples, we’ll show you how each layer is purposed and share our two cents on why that method might be a good fit.

Keep in mind that not all of your collections need to be organized the same way - it all depends on the type of work you’re doing.

1. Campaign

Each collection is a campaign; each project is a content type for that campaign; each task is a piece of content as defined by the project’s intended type.

Good fit:

  • If you produce multiple large campaigns simultaneously
  • If you’re campaign is comprised of multiple types of content across different channels

Example Collection: Creative Humans Campaign

Project: Campaign Videos

To-do task: Book Guest for Interview 1

Content task: How Product Directors Stay Creative (Interview 1)

To-do task: Book Guest for Interview 1

Content task: How Product Directors Stay Creative (Interview 2)

Project: Campaign Emails

Content task: Interview 1 Email Graphics

Content task: Interview 2 Email Graphics

To-do task: Schedule Interview Newsletters

2. Repeating Series

Each collection is a series; each project is an installment or episode in the series; each task is a deliverable needed for the rollout of that installment.

Good fit:

  • If you have a repeating series that can be templated out by project
  • If you need to track an installment’s/episode’s milestones individually

Example Collection: How-To Series

Project: Episode 1

Content task: Creative Brief

Content task: Script

To-do task: License Music

Content task: Episode 1 (Full Video)

Project: Episode 2

Content task: Creative Brief

Content task: Script

To-do task: License Music

Content task: Episode 2 (Full Video)

Example Collection: On-the-Fly Interviews

Project: Episode 1

To-do task: Interview Questions

Content task: Episode 1 (Full Video)

Project: Episode 2

To-do task: Interview Questions

Content task: Episode 2 (Full Video)

3. Channel Type

Each collection is broken down by channel; each project is an initiative or set of deliverables for that channel and can be archived together when finished; each task is a deliverable or component to the project’s intended outcome.

Good fit:

  • If you continually produce channel specific content (blog, social, youtube, etc) that isn’t a part of a series

Example Collection: Website

Project: Update Graphics

To-Do task: Update Style Guide

Content task: About Page Graphics

Content task: Product Page Graphics

Project: Customer Testimonials

To-do task: Schedule Redd Logistics Interview

Content task: Redd Logistics Testimonial (video)

To-do task: Schedule Quirk Solutions Interview

Content task: Quirk Solutions Testimonial (video)

Example Collection: Social

Project: Meet the Team

To-do task: Brainstorm with Sales Team

Content task: Meet the Sales Team! (video)

Content task: Meet the Sales Team! (thumbnail)

Project: Dogs!

To-do task: Send ‘Bring Your Dog to Work Day’ Reminder Email

Content task: Office Dogs! (video)

Content task: Office Breed Bracket (infographic)

4. Events

The collection is an event or non-repeating initiative; each project is a component of the event/initiative; each task is a deliverable needed to complete the project.

Good fit:

  • If you are producing content around a one-off event like a conference or a PR push

Example Collection: Creative Operations Conference

Project: Presentation Collateral

Content task: Kick-off presentation (pdf)

Content task: Guest speaker intro/outro bumper animations (video)

Project: Signage

Content task: ‘Conference This Way!’ Sign

Content task: ‘Lunch This Way!’ Sign

Content task: ‘Registration This Way!’ Sign

To-Do task: Order Signs

5. Department

Each collection is broken down by department; each project is a content initiative for that department; each task is a deliverable needed to complete the project.

Good fit:

  • If you’re organization’s departments are siloed and don’t have a need to interact with each other regularly
  • For keeping members focused on their own department, limiting their visibility into unrelated work
  • If each department has a dedicated creative

Example Collection: Internal Communications

Project: Weekly Town Hall

To-do task: Update Metrics

Content task: Metrics Graphic

Content task: Weekly Recap Video

Project: Employee Recognition

Content task: Q1 Recap Video

Content task: Email Graphic

Example Collection: Sales

Project: Q2 Promotions

Content task: Pre-Roll Ad (video)

Content task: Social Graphic

Content task: Email Graphic

Project: Email Videos

Content task: Intro Video

Content task: Trial Started Video

Content task: Trial Ended Video

Content task: Reconnect Video

To-do task: Upload Videos to CRM

6. Product Type Format

Each collection is a product category; each project is an individual product; each task is a deliverable associated with that product.

Good fit:

  • If you produce content for a catalogue of products, i.e. consumer or manufacturing goods

Example Collection: Fans

Project: Tower Fan (Large)

Content task: Photos

Content task: Sell Sheet

Content task: Promotional Graphic

Project: Box Fan (Small)

Content task: Photos

Content task: Sell Sheet

Content task: Promotional Graphic

7. Client Format

Each collection is a client; each project is an initiative for that client; each task is a deliverable for those initiatives.

Good fit:

  • If you’re an agency
  • If you manage multiple external teams
  • If you want to keep member access limited to their own collection

Example Collection: Cake-In-A-Cup Bakery

Project: Local Periodical Ads

Content task: Full Page Ad

Content task: Quarter Page Ad

Project: Baking Classes

Content task: Sign-up Sheet

Content task: Using Bran Recap Video

Content task: DIY Icing Recap Video

Example Collection: Everybody Eats Catering

Project: Newsletter

Content task: New Menu Items Overview Video

Content task: New Menu Items graphic

Project: Rotating Chef Spotlight

Content task: Chef Margie Ray Announcement Video

Content task: Chef Grady Carlson Announcement Video

Hassaan Bey

Written by Hassaan Bey

Hassaan is the Creative Manager at Slope. He's worked with brands on hundreds of campaigns and projects to help tell their story.